With the purpose to simplify the reporting in relation to the performance of tourist accommodation services, the Act Amending the Hospitality Industry Act (Zakon o spremembah in dopolnitvah Zakona o gostinstvu, "ZGos-D") and new Residence Registration Act (Zakon o prijavi prebivališča) were adopted in July 2016.
ZGos-D provides for the establishment of the Registry of the Objects for Accommodation until December 2017. The registry will be public and data on accommodation establishments will be available free of charge on the Agency of the Republic of Slovenia for Public Legal Records and Related Services ("AJPES") website. After the registry is established, tourist accommodation providers that are performing accommodation services on the territory of Slovenia will have three months to enter their accommodation establishments in the registry. Into the category of the tourist accommodation providers fall also individuals renting out rooms or apartments through online platforms such as AirBnb, Couchsurfing, House Trip etc.
With the registration, each accommodation establishment will get a unique identification number. In this way, information on all accommodation establishments will be for the first time collected in a single place, which will significantly increase the quality and currency of information on tourist accommodation establishments.
In November 2016, the Ministry of Economic Development and Technology as an implementing act adopted also the Rules on registry of the objects for accommodation (Pravilnik o registru nastanitvenih obratov), which in detail regulate the establishment of the registry, specify the data that will be kept in the registry as well as the content and form of the registration, define the means of access to data and the process of deletion of accommodation establishments from the registry.
One month after the registration of tourist accommodation establishment into the registry, the tourist accommodation providers will have to start reporting the data from the visitors' book through AJPES online application. Namely, anyone who takes up accommodation as a guest in one of the accommodation establishments, irrespective of the duration of his stay, must be registered by means of an entry in the visitors' book within 12 hours of arrival.
In the future, the regime of keeping the visitors' book will remain; however, the way of reporting to the competent authorities will change. After the new Residence Registration Act comes into force, tourist accommodation providers will be obliged to report guest registrations through AJPES online application within 12 hours after the arrival of the particular guest. In the process of reporting, visitors' personal data will be encrypted in such a way that it will not be possible to identify the data subject.
However, until 1 January 2018, tourist accommodation providers are still obliged to report registrations of their guests to the competent police station, Statistical Office of the Republic of Slovenia and competent municipal authority, which definitely represents higher administrative burden than reporting through AJPES online application provided for in the new legislation as a one-stop reporting system.
Vesna Tišler, Senior Associate