Corporate/M&A | Personal Assistant

CMS is a future-facing law firm. With more than 90 offices in over 45 countries and 7,200+ lawyers worldwide, we combine deep local market understanding with a global perspective. Active in Luxembourg since 2011, CMS Luxembourg now counts more than 70 lawyers, recognised genuine experts in their respective fields. The Firm provides comprehensive legal support to local and international clients, both for their Luxembourg transactions and their day-to-day operations.

Corporate M&A | Personal Assistant

We are seeking a highly organised Personal Assistant to join our Corporate practice.

As part of a team of two Personal Assistants, you will occupy a central position within the practice, acting as a key liaison between Partners, lawyers, clients and business services teams.

The role offers broad exposure to the Firm's key support functions, including Finance, HR, Business Development, IT, Reception and Risk & Compliance, and is ideally suited to someone who enjoys working in a fast-paced international environment and building strong relationships across different teams.

Your responsibilities

You will be involved in a broad range of administrative, organisational and client-related matters, including:

• Providing day-to-day administrative and organisational support to Partners and lawyers within the Corporate practice.
• Managing complex diaries, meetings and appointments.
• Coordinating international travel arrangements and preparing detailed itineraries.
• Preparing and processing expenses and assisting with timesheet administration.
• Preparing, formatting and finalising legal documents, reports, presentations and correspondence.
• Taking meeting notes and preparing action points where required.
• Opening new client matters and coordinating related onboarding and administrative processes.
• Liaising with Finance regarding billing follow-up, draft invoices and matter administration.
• Coordinating signature processes and document execution.
• Assisting with corporate filings and publications before Luxembourg authorities, including the RCS and RBE.
• Supporting the organisation of client events, seminars, internal meetings and presentations.
• Acting as the primary contact for HR regarding the onboarding of new joiners and interns within the practice.
• Working closely with the other Personal Assistant to ensure seamless support and operational continuity across the team.

Your profile

• Previous experience as a Personal Assistant, Executive Assistant, Legal Assistant or in a similar role, ideally within a law firm or professional services environment.
• Excellent organisational and prioritisation skills.
• Strong attention to detail and commitment to quality.
• Ability to manage multiple tasks and deadlines simultaneously.
• Reliable, proactive and service-oriented mindset.
• Ability to handle confidential information with discretion.
• Strong interpersonal and communication skills.
• Collaborative and positive approach to teamwork.
• Fluent in English and French.
• Excellent command of Microsoft Office (Word, Outlook, PowerPoint and Excel).

What we offer

Joining CMS Luxembourg means becoming part of a leading international law firm where excellence, collaboration and trust go hand in hand.

We offer:

• A central role at the heart of our Corporate practice.
• The opportunity to work closely with Partners, lawyers, clients and senior stakeholders.
• A highly visible position with extensive exposure to all key business support functions of the Firm.
• A varied role combining coordination, organisation, client-facing administration and team support.
• A collaborative and supportive environment where initiative, ownership and teamwork are valued.
• A human-sized Luxembourg office backed by the resources, expertise and opportunities of an international platform.
• Opportunities for continuous learning, professional development and long-term career growth.

If you are interested, please send us your CV to hr@cms-dblux.com.

Please note that, in the event of recruitment, a recent extract from a criminal record (casier judiciaire) will be required.

All applications will be treated with the strictest confidentiality. 

CMS Luxembourg does not accept unsolicited CVs from recruitment agencies. Any candidate profile submitted without a prior written agreement and an active recruitment mandate from CMS Luxembourg will be considered unsolicited and shall not give rise to any placement fee. Candidates interested in joining CMS Luxembourg are invited to apply directly through our careers channels